What are some tips for choosing a function room for your next corporate event?
- Check the Overall Condition of the Room
- Test Out the Audio-Visual Equipment
- Ask If They Have An In-House Set-Up and Cleaning Staff
- Check the Accessibility and Parking of the Venue
- Inquire about the Flexibility of the Room’s Layout
- Accredited Caterers that can Service Food Requirements
Functions rooms can hold various kinds of events. The MICE industry makes use of these venues to hold smaller talks, meetings, and seminars. Corporate companies can also use these to hold their key events. Event organizers can even book this space for memorable parties! There are so many possibilities if you pick the right function room in Manila equipped with all the necessary amenities. Keep reading to learn more tips for choosing a function room for your next event!
Check the Overall Condition of the Room
The overall look of a venue plays a huge impact on guests. It’s the first thing they’ll notice once they walk into a venue. Leave it to guests to notice if there any lights are flickering, or floor carpeting is intact. That’s why it’s important to find a function room that leaves a good first impression.
As you inspect different function rooms, don’t hesitate to be critical about how the function room looks. There can be many safety hazards present, and these are easily spotted using your own eyes.
First, check the walls for any alarming or noticeable cracks. This is a red flag for both safety and aesthetics. Next, check the ceiling. These are where you can spot leaks and cracks easily. You’ll be able to see visible areas where leaks happen. You can also look for signs of wear and tear here. Functions rooms should be well maintained and free of these warning signs.
As guests walk across the venue, they’ll also notice the state of the floors. Functions rooms can either be tiled, wooden, or carpeted. For tiled and wooden floors, make sure that the floor is in its best condition. You should not see any chipped or broken tiles. If the floor is wooden, make sure there are no signs of rot or worn-down parts.
On the other hand, carpeted floors should not have any visible stains or loose threads. It’s also easy to notice if the carpet emits a musty odor. Be wary of these things when observing function rooms with carpeted floors.
Take note of the things you’ve observed and ask the venue’s staff if anything can be done about it before the event. You’ll want the place looking its best without encountering any safety hazards along the way. If nothing can be done, then it’s probably best to move on to the next function room.
Test Out the Audio-Visual Equipment
Function rooms should also include important amenities that exhibition halls have. One of them is audio-visual equipment. As an event organizer, having these present in a venue saves a lot when it comes to cost.
Check if the equipment is well-maintained and working well. Guests can be bothered if the mics and speakers emit unwanted feedback. So, test out the mics, speakers, and visual equipment. It’s better to test these in advance instead of running into glitches on the event itself. This gives you time to book rental equipment if necessary.
Ask If They Have An In-House Set-Up and Cleaning Staff
Aside from the amenities present in the function room, inquire with the event venue rental staff if they have a set-up and cleaning staff.
This crew is important for events so they can help you set everything up. Event venue staff know the place better than you, making it vital for them to be present during ingress and egress.
Check the Accessibility and Parking of the Venue
Location accessibility is another factor to consider when choosing a function room for a corporate event.
Wherever your function room is located, it should be easy for your guests to not only arrive at the venue but to also book different hotels and lodgings around the area. This eliminates the hassle of trying to secure a hotel. If you’re expecting guests to fly in for your event, it’s better if the venue is accessible to the airport as well.
For locals, the venue should also have enough parking space to accommodate the cars of the participants. For those without cars, it should also be easy for taxis and other car services to locate the event venue.
Inquire about the Flexibility of the Room’s Layout
During the ocular inspection, you are probably still in the early stages of event planning. However, you should already have a rough idea of the different programs and activities your event will have. It helps you envision the look of the entire function room.
Choose a function room large enough that your guests still have enough space to walk around. The function room should also be able to hold different kinds of seating arrangements from theatre-type seating to banquet seating. Knowing how many seats can be allocated in the room, helps you visualize how many people can fit inside.
Accredited Caterers that can Service Food Requirements
The food served can make or break the experience of corporate event attendees. This creates an impression that makes your event stand out, making it easier for attendees to listen to what ideas speakers share about the organization or topic.
Serving food also keeps your guests energized. At corporate events where networking is crucial for success, food often offers a comfortable and convenient talking point. This is why it’s crucial to check if your function room of choice has accredited caterers that can service food requirements.
At World Trade Center Metro Manila, we have carefully selected professional caterers to service the most demanding food requirements of corporate event organizers. Some of these include Alba Filipino Catering Services, Hizon’s Restaurant & Catering Services, Inc., Juan Carlo The Caterer Inc., and Sofitel Philippine Plaza. Menus are available at affordable price points for all kinds of corporate event set-ups.
Key Takeaway
Function rooms can hold different kinds of events – from meetings and parties to conferences. When looking for the perfect corporate venue, make sure to consider all tips for choosing a function room listed above. It can help you narrow down the choices for your next event.
The World Trade Center Metro Manila (WTCMM) is a premier event center in Metro Manila. Located in Pasay City, it’s easily accessible. We have premier functions rooms equipped with state-of-the-art amenities to accommodate every type of event. Contact us to book our event venue rental in the Philippines!
