In-Person vs Virtual vs Hybrid Event: Things To Consider

In-Person vs Virtual vs Hybrid Event: Things To Consider


What are the things to consider in choosing between in-person vs virtual vs hybrid events?

  1. The goal of the event
  2. Audio-visual systems
  3. Internet connectivity
  4. Accessibility of the location
  5. The participants of the event
  6. The budget allocated for the event 

When it comes to events, there is the option to hold them face-to-face or in a virtual setting. Each event is unique with its own advantages and disadvantages. This article explores the different things you need to consider for in-person vs virtual vs hybrid events. After reading this article, you may have a clearer picture and decide on a plan that works best for you and your event. 


The goal of the event

The goal of the event

Understanding the goal of the event is a critical aspect in planning. This can give you an idea of what kind of event is appropriate for you. 

There are certain events that require an audience for their success. If you’re launching a new product, you’ll want to have people on-site to see it in person. It can help drive sales too. However, if you’re having a panel discussion on current events, you may opt for a virtual setting. 

Here are some items for you to consider in reaching the target of your event. 

In-person events

The biggest advantage of in-person events is the face-to-face interaction. This makes an event more impactful and memorable because you’ll be able to communicate with your audience better. 

If the goal of your event is to network, an in-person event is the right choice. Allowing your participants to connect face-to-face helps them build better relationships. It can also give them the chance to meet and interact, even your keynote speakers. 

Virtual events

If your event is focused on spreading information, a virtual event can be the way to go. Through different online platforms, you’ll be able to reach more audiences from different parts of the world. Thanks to technology, you can also record and post videos for more viewers to access later on.  to reach more viewers. 

Hybrid events

A hybrid event gives you the best of both worlds. You can increase your revenues because of a wider audience provided by the online platform. At the same time, there are people on the ground to help you reach your goal. 


Audio-visual systems

No matter what kind of event you’re holding, it’s important to consider the available audio-visual systems of a venue. Part of this are your microphones, speakers, projectors, display, and lighting. 


For virtual & hybrid events

Both these events heavily rely on technology for their success. Thanks to the online audience, you’ll need a good tech team to deal with the lighting and sound. You need to also make sure that they have the proper equipment for your visuals and sound. The last thing an event organizer wants is participants complaining about the faulty and subpar sound system. 

When it comes to visuals, these two types of events need to create engaging content to catch the eye of their online viewers. There are many distractions for an online audience that is beyond your control. Provide enough things to keep their attention on the screen and on the event. 

Hybrid events need to work twice as hard because they need to satisfy both their in-person and online audience. 


Internet connectivity

Internet Connectivity

In today’s day and age, internet is the key in any event, but hybrid and virtual events heavily rely on this for their event’s success. 


In-person events

These events may not need a live streaming platform, but a connection is still necessary. It’s a way for your participants to stay connected to their online platforms. If you’re holding a product launch or music event, it’s also good for this to be available for the audience who wish to post about it on social media.

Hybrid & virtual events

One of the first things you need to consider is the internet connection and its capabilities. It should be strong enough to support live streaming or video conferencing services. Event organizers don’t want to be left with pixelated and laggy stream for an important event. 


Accessibility of the location

Hybrid and in-person events need to consider how accessible their event location is. The venue should be within proximity of a number of hotels where the participants may stay. Organizers can also opt for a city that is accessible to many people like Pasay City. 

Traffic should also be a part of these factors. Doing an on-site visit to the venue can give you an idea of the traffic situation in the area. 

For virtual events, organizers don’t need to worry about the accessibility of a location since the event will be held online.


The participants of the event

The participants of the event

Considering who is coming to your event also gives you a better idea of what kind of event to host. 

Virtual events

If your event is catering to an international audience, it’s best to hold a virtual event. From there, you’ll be able to determine the schedule and date that is convenient to multiple time zones. 

In-person events

If your event is looking to gather local businessmen and businesses, you can consider holding an in-person event. As stated above, this gives participants a chance to interact with each other to build stronger networks and relationships. 


The hybrid event can accommodate the most number of participants because of the presence of online and in-person platforms. Just like virtual events, you’ll need to schedule hybrid events at time slots that accommodate multiple time zones. 


Key Takeaway

There are many things to consider when choosing between in-person vs virtual vs hybrid events. Always go back to the “why” or the goal of an event when making this decision. From there, you’ll be able to set many other aspects of your gathering. 

If you’re looking for a venue that can hold these three events, then there’s no better choice than the World Trade Center Metro Manila (WTCMM). We have state-of-the-art exhibition halls and facilities that are equipped with audio-visual systems. To learn more about our exhibition halls and function rooms, contact us here. 

Share this Blog

Close Menu