What are the different amenities that a conference hall should have?
- Tech Amenities and Support Staff
- Accommodating and Professional Staff
- Different Venues for Keynote Speaking Engagement and Smaller Group Discussions
- A Clean and Well-Maintained Restroom
- Space for Signages
A convention is a gathering of individuals who meet at an arranged time and place to discuss a common interest based on the profession or industry of attendees. An exhibition hall is used to hold large-scale events and conferences. To be able to do so successfully, they must be equipped with certain amenities. This is why the top convention center in the Philippines has world-class facilities that can host a variety of local and global events for any industry.
Organizers must always look for certain amenities in a convention venue — from competent staff, technical amenities, to well-equipped room options. Continue reading to learn about the five amenities every convention hall should have.
Tech Amenities and Support Staff
For many kinds of events, it’s essential that a convention hall be equipped with ample tech amenities and staff to assist you. This encompasses a reliable internet connection, audio-visual equipment, and lighting equipment.
Reliable Internet Connection
In this day and age, a reliable and fast wi-fi connection is essential for any kind of event whether it be a concert, conference, or trade show. Both participants and organizers need access to different social media and messaging platforms.
Inquire about the convention hall’s internet capabilities. Its internet bandwidth gives you an idea of the estimated number of guests the internet can support. From your visits to the venue, you can also inspect how strong or weak the internet signal in the venue is.
If you’re handling an event that needs specific internet capabilities, double-check with the venue’s staff if it can support this or ask for cost on boosting depending on your full requirements. Be sure to also conduct test runs if you’re requiring a stable internet connection for the program.
Audio-Visual Equipment and Technical Assistance
There are some events that find it convenient to have high-quality audio-visual (A/V) equipment available for videos. This saves a lot on technical costs after all. Upon inspection, check if the quality is well-maintained as well. Guests find fuzzy and flickering equipment distracting for events.
From the available A/V equipment, an organizer can assess if they will need to add any equipment to the venue like additional microphones, LED screens, and even lighting.
It’s also important to have an A/V technician to help you before and during the event. It’s a great plus to a convention hall if they can provide this for you.
Lighting Options
Lighting can transform the entire look and mood of an event. That’s why some event organizers look for this in an event venue. Not only does it save on technical costs, but it also helps elevate your event.
Accommodating and Professional Staff
Organizers always coordinate and negotiate with the venue’s sales and production staff in any event venue. They are the main contact leading up to your event. It’s essential that they possess the experience and knowledge about their venue’s amenities to aid you in planning.
Pay attention to the conversations you have with them. Experienced venue staff doesn’t only listen to what you want to achieve, they should also be able to give you suggestions on how to achieve your goal better. After all, they have more knowledge about what the venue can offer.
Different Venues for Keynote Speaking Engagement and Smaller Group Discussions
Various events can be held in a hall from concerts to exhibitions to bazaars to school events. Depending on the kind of event you have, you’ll need to have the proper space and additional rooms to hold these events.
For meetings and exhibitions, speeches and seminars may be held simultaneously. It’s more convenient if a convention hall can be broken down into smaller rooms or there are functions rooms available.
You can also check if the event space can be set up with various seating arrangements. It should be able to accommodate a theater-style seating arrangement, classroom set-up, as well as a banquet hall.
A Clean and Well-Maintained Restroom
An event planner must also check the restrooms in an event venue. These must be well-maintained and large enough to accommodate the number of guests in your event. Participants and guests want to avoid walking into an unhygienic and messy restroom. It’s also not good to have them waiting in line for so long.
A good addition to this is if the venue also provides you with cleaning staff for your event. As guests walk in and out of restrooms, it’s inevitable for them to get dirty. The best way to ensure you’ll have clean and pristine bathrooms during an event is if there are assigned staff on the day itself.
Space for Signage
Lastly, any event venue should be able to provide you with space to hang both indoor and outdoor signages. Pay attention to the space outside of venues. There should be large enough space to hang signs not only to direct guests but also advertise your event.
Having signage is also a chance for an event organizer to increase their branding. Dozens of people can walk past signages hung outside the venue. Once they are inside, they can also use this to introduce the company’s look and core values.
Key Takeaway
Now that you know the different amenities that every convention hall should have, you can now scout for your event’s perfect location. This article can guide you in finding everything you need for an event.
The World Trade Center Metro Manila (WTCMM) is one of the top convention centers in the Philippines and also a premium event venue in the Philippines. We have the expertise to host the biggest events in the country. Our convention hall in the Philippines is equipped with complete facilities and can accommodate large crowd of attendees. If you’re interested to learn more, contact us here today!
